A staffing agreement checklist keeps you from signing terms you do not understand. Before you commit to any staffing provider, review these ten items. This is general guidance, not legal advice, so have counsel review contracts that matter.
The 10 Terms to Review
- Rates and markup: bill rates by role, and how overtime and holidays are billed.
- Employer of record: who employs and pays the worker.
- Insurance: workers’ compensation and general liability, with certificates on request.
- Screening standards: background, drug, and reference checks performed.
- Conversion fee: cost and waiver timeline if you hire directly.
- Replacement guarantee: what happens if a worker is not a fit or does not show.
- Payment terms: invoice schedule, due dates, and late fees.
- Termination: notice required to end the agreement or an assignment.
- Safety responsibilities: who provides training and protective equipment.
- Indemnification and liability: how responsibility is divided if something goes wrong.
Common Mistakes
- Focusing only on the lowest rate
- Skipping the insurance certificate
- Missing automatic renewal clauses
- Not defining minimum shift lengths or cancellation notice
A good partner explains every line. Learn how we work on our corporate staffing solutions page.
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